Designing a Web-Based E-Archive System for Mail Management at the Serang City Youth and Sports Tourism Office

Abstract

Along with the times that are increasingly advanced and the development of information technology is currently growing rapidly, there is a demand for providing accurate and precise information quickly. One of the sectors of human life that most often makes use of the existence of information systems is offices, both government-based and non-government-based offices. Like the Youth and Sports Office of Serang City, it often faces problems in filing incoming and outgoing letters. The system that is currently running is still done manually so that the system cannot facilitate employee work. As in the case of data processing incoming mail, outgoing mail, and making reports, it is still done manually by recording it in an agenda book. Based on the above problems, the researchers analyzed the existing constraints with the PIECES Analysis Method to see in terms of internal and external factors and by making observations such as direct observation and interviews to obtain a description of the object under study and also literature study based on research from sources literature. After analyzing the author proposes a website-based Electronic Archive system for archiving incoming and outgoing mail which functions as a data storage area. So that the new system can reduce errors when entering data and data processing becomes fast and the resulting reports are in accordance with existing data and have integrated storage. Therefore, with the existence of a website-based electronic archive / E-filling system for processing mail data becomes more orderly and data security is more accurate in supporting admin activities in managing data so that it does not take a long time.Keywords: Incoming Documents, Outgoing Documents, E-Filing, SWOT